Software for board of directors helps companies plan to schedule, conduct, and even execute meetings. The software can also be used to archive and review meeting minutes, documents and other documents that result from the meeting. These tools help make meetings more productive and efficient by providing streamlined solutions to the most common problems that directors face.
Board management online is the primary reason behind many companies looking to move to a paper-free environment. It can provide both efficiency and safety advantages. The primary reasons are the elimination of the time-consuming tasks associated with document preparation and distribution, as well as the security risks and inefficiencies of sending board documents via email or using free file sharing services like Dropbox or Google Drive.
Furthermore, the ability to electronically sign documents and messages helps eliminate the need for physical signatures. This feature allows directors to upload documents, request signatures from specific members and view their status from one dashboard. The best board portals include high-priority security features that safeguard data using the most secure encryption.
Another major aspect of the software is its ability to share and organize materials quickly with other directors prior to your next meeting. This feature lets you easily send meeting materials, notes from colleagues, organizational policies or any other information needed for your next meeting. This central access also cuts down the amount of time that you or your assistant is sifting through the board’s physical or electronic files before your meetings.